**Please note: Central Office has strict rules about what can be verified as appropriate charges on a budget. Add Project code TESTME to budget 12-3456)
Include complete PCA information in the Comments section on the form for all budgets on the order. Include complete information in the Comments section on the form, including all budgets on the order and exact distribution amounts. When submitting multiple change requests by utilizing the file upload feature, you must supply the PO number and the from and to budget numbers for each request.Ĭhanges to Budget Distribution / PCA Codes. Reminder: When changing a budget for an ARIBA Catalog or Non-Catalog order, the new version of the requisition will be sent to all parties on the modified approval flow, and this may include approvers outside your department, depending on the budget chosen. 
Delays in approvals may result if an approver is not aware of the requested change. If changing an order to a budget outside of your department, please include a comment on the order explaining the requested change.Failure to do so could cause a delay in your request if another budget is not open to expenditures. Check the status of all budgets on the order before submitting your request.
of the same budget type (only state-to-state or grant-to-grant changes are allowed) **. Only certain changes will be allowed, and it is the department's responsibility to ensure that the budget being used for the purchase is allowable, acceptable, and accurate. Payments will not be made against the new budget(s) or account code(s) until the new version of the requisition is fully approved and the PO is reassigned.īudgets may be changed on ARIBA Catalog and Non-Catalog purchase orders (POs). Changes are only available for budget or account code changes which do not need to be communicated to the supplier. The new version will not be sent to the supplier. Once fully approved, the PO number will be reassigned. This new requisition version will be sent to all parties on the modified approval flow. 
When changes are made to either a budget number or account code on an ARIBA Catalog or Non-Catalog order, the order will revert to a requisition with a new version number (identified with a -V# after the S requisition number).
Closing ARIBA Blanket Purchase Orders (BPO). Closing ARIBA Purchase Orders (Catalog and Non-Catalog). In addition to step-by-step guidance, we have included pertinent questions that our Customer Service team would normally ask to help minimize the email exchanges between you and our department. Do you have an ARIBA Catalog or Non-Catalog purchase order you want to change or close? Procurement Services created this web page to help walk you through the change and close processes.
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